WEBSTER COUNTY IOWA

The Board of Supervisors met in Session on the above date with the following members present:  Dencklau, Singer, Peterson, Condon and Fletcher.   Absent:  None.

Moved by Singer, seconded by Peterson to approve minutes of the June 28, 2011 regular meeting. Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve Cigarette Permit Application for R and R USA Inc. (Coalville).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve request from the City of Dayton to establish a detour on two miles of granular surfaced Quail Avenue, one mile of paved surfaced Racine Avenue from approximately 9:30a.m. to 11:30 a.m., Monday September 5, 2011 during the 2011 Dayton Labor Day Parade, subjection to the City of Dayton being responsible for all necessary and proper traffic control per the Manual on Uniform Traffic Control Devises. Motion carried unanimously.

Moved by Fletcher, seconded by Singer to allow claims.  Motion carried unanimously.

Moved by Singer, seconded by Peterson the meeting adjourn.  Motion carried unanimously.

The Board of Supervisors met in Session on the above date with the following members present:  Dencklau, Peterson, Condon.  Absent:  Singer and Fletcher.

Moved by Peterson, seconded by Condon to approve minutes of the July 5, 2011 regular meeting. Motion carried unanimously. 

Moved by Condon, seconded by Peterson to accept resignation of Steve Drew, Case Manager, Webster County Community Services, effective July 29, 2011.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve the following Resolution Naming Depository for Webster County Recorder:

Resolved, that the Webster County Board of Supervisors of Fort Dodge, Iowa in Webster County, Iowa approves the following institution to be the depository of the Webster County funds in conformance with all applicable provisions of Iowa Code Chapter 12C.2 (1983) by 1984 Acts., S.F. 2220.  The Webster County Recorder is hereby authorized to deposit the Webster County funds in the financial institution as set out below:

Wells Fargo Bank Iowa NA

Fort Dodge, IA

$150,000.00

                                                                                                                                                                 
CERTIFICATION:  I hereby certify that the foregoing is a true and correct copy of a resolution of the Webster County Board of Supervisors adopted at a meeting of said public body, duly called and held on the 12th day of July, 2011, as a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect.  Dated this 12th day of July, 2011.

 

s/Carol Messerly___________
Webster County Auditor 

Motion carried unanimously.

Moved by Condon, seconded by Peterson to receive and place on file Sheriff’s Report of Fees Collected for period ending June 30, 2011.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to table approval of  Change Request to install dry chemical sprinkler system in the Communication Center at Law Enforcement Center in the amount of $27,364.00 submitted by Jensen Builders, Inc.  Motion carried unanimously.

Moved by Condon, seconded by Peterson to approve and authorize Chair to sign Equitable Sharing Agreement and Certification Report for Sheriff’s Office Law Enforcement Grant Program.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign Homeland Security Multi-Jurisdictional Multi-Hazard Mitigation Plan Quarterly Progress Report.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Peterson to adopt the following Resolution:

Local Match for Hazard Mitigation Grant Program

WHEREAS, Webster County (hereinafter called “the Subgrantee”), County of Webster County, has made application through the Iowa Homeland Security and Emergency Management Division (HSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the Hazard Mitigation Grant Program, in the amount of $1,558,716.00 for the total project cost, and 
WHEREAS, the Subgrantee recognizes the fact that this grant is based on a cost share basis with the federal share not exceeding 75%, the state share not exceeding 10% and the local share being a minimum of 15% of the total project cost.  The minimum 15% local share can be either cash or inkind match, and
THEREFORE, the Subgrantee agrees to provide and make available $233,808.00 (Two hundred, thirty-three thousand, eight hundred & eight dollars) of local monies to be used to meet the minimum 15% match requirement for this mitigation grant application.
The resolution was passed and approved this 12th day of July, 2011.
Signatures of Council or Board Members:
s/Keith Dencklau___________________ 
Board Member
s/Phil Condon_____________________
Board Member
s/Eddie Peterson___________________ 
Board Member

I submit this form for inclusion with HMGP Property Acquisition Project Application.

s/Keith Dencklau___7-12-2011_____

Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign letter to Tate & Lyle for full payment of $185,143.68 per Webster County Development Agreement dated June 26, 2007.  Motion carried unanimously.

Moved by Condon, seconded by Peterson to approve and authorize Chair to sign MH/DD Service Provider Contracts with the following:  Community and Family Resources, Richmond Center, Community and Family Resources Substance Abuse Detox Services, MIDAS Council of Governments Transportation Contract, and Covenant Medical Center, Inc.  (Copies on file in CPC’s office).  Motion carried unanimously.

A Public Hearing was held on the final Consideration to amend Ordinance No. 011, the Official Flood Management Ordinance; amendment to include Flood Recovery Map and to include the following language “In the event of a conflict between Flood Insurance Rate Map and the Flood Recovery Map, the more stringent map shall be used.”  No written or oral comments or objections being heard, Chairman Dencklau closed the hearing.

Moved by Peterson, seconded by Condon to approve final consideration to amend Ordinance No. 011, the Official Flood Management Ordinance; amendment to include Flood Recovery Map and to include the following language “In the event of a conflict between Flood Insurance Rate Map and the Flood Recovery Map, the more stringent map shall be used.”  Roll call vote:  Ayes – Dencklau, Peterson and Condon.  Nays – None. Singer and Fletcher absent.  Motion carried.

At 10:30a.m.  the following bids were received and open for road projects L-670580—73-94 – Section 5, Dayton Township;  
L-773010—73-94 in Section 30, Yell Township; and l-782401—73-94 in Section 24 Burnside Township:

Moved by Condon, seconded by Peterson to approve the lowest responsible bid in the amount of $170,773.00 submitted by Rognes Brothers Excavation and authorize the County Engineer to send a contract to said contractor with the lowest responsible bid, subject to Engineer’s review.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to adjourn the meeting.  Motion carried unanimously.

The Board of Supervisors met in Session on the above date with the following members present:  Dencklau, Singer, Peterson, Condon and Fletcher.   Absent:  None.

Moved by Singer, seconded by Peterson to approve minutes of the July 12, 2011 regular meeting. Motion carried unanimously.

Moved by Peterson, seconded by Condon to receive and place on file Drainage Repairs for Joint Drainage District No. 59 Webster & No. 4 Humboldt Counties, Iowa.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve salary increase for Cody Peterson, to $43,394.00, effective July 26, 2011, per approval of Conservation Board.  Motion carried unanimously. 

Moved by Fletcher, seconded by Singer to approve employment of Trinity Lewis, Case Manager at the rate of $18.33 per hour, effective August 3, 2011, per recommendation of Irene Blair, CPC Administrator.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to approve Application for Cigarette Permit for Coalville Stop-N-Shop.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign Letter of request of waiver for the Pre-Disaster Mitigation Plan for the FEMA Buyout Grant Program.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to authorize Chairman to sign Memorandum of Understanding with the City of Fort Dodge for the 2011 Justice Assistance Grant, to be used for purchase of equipment for joint task force.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Singer to receive and place on file County Recorder’s Report of Fees Collected for period ending June 30, 2011.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Singer, seconded by Peterson to approve and authorize Chair to sign 28E Agreement between Webster County and Humboldt County for Criminal and Juvenile Prosecution, effective July 15, 2011. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign Change Order No. 9 Law Enforcement Center Phase I increasing contract amount $15,309.00.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve and authorize Chair to sign Change Order No. 1 2011 Jail Repairs increasing contract amount $l,168.44.  Motion carried unanimously.

Moved by Fletcher, seconded by Singer to table approval of request from Conservation Board to transfer unexpended balance in General Fund to Conservation Trust Fund in the amount of $5,167.23.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to approve and authorize transfer of $100,000.00 from Fund 0052 LOSST Special Revenue Fund to Conservation Trust Fund for the Vision Iowa Trail Project.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to receive and place on file Manure Management Plan Update for Carl Sandgren in Section 23, Roland Township.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to allow claims.  Motion carried unanimously.

Moved by Fletcher, seconded by Singer to adjourn the meeting.  Motion carried unanimously.

The Board of Supervisors will meet in Session on the above date with the following members present:  Dencklau, Singer, Peterson, Condon and Fletcher.   Absent:  None.

Moved by Singer, seconded by Peterson to approve minutes of the July 19, 2011 regular meeting.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to receive and place on file the following Drainage Repairs:  D.D.#2; D.D.#5 Main Open Ditch; and D.D.#34.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to accept resignation of Jamie Freeman, part-time Jailer, effective August 4, 2011.  Motion carried unanimously.

Moved by Fletcher, seconded by Singer to receive and place on file salary increases for Public Health Department effective August 1, 2011 as follows:

 Motion carried unanimously.

Moved by Singer, seconded Peterson to approve and authorize Chair to sign Advantage Vision Plan Renewal with Avesis, a two-year renewal effective October 1, 2011 through September 30, 2013.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve Class C Beer Permit Application of Coalville Stop-n-Shop.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve and authorize Chair to sign MH/DD provider services contract with Saint Luke’s Hospital for Mental Health and Substance Abuse Services.  (Copies on file in CPC’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Singer to approve Change Request to install dry chemical sprinkler system in the Communication Center at Law Enforcement Center in the amount of $27,364.00 submitted by Jensen Builders, Inc.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to receive and place on file Planning and Zoning Commission’s report to consider a request from New Coop to change the zoning district from R-2 to I-1 in Roelyn and amend the Future Land Use Map in the Comprehensive Plan from A-1 to I-1; and further to set 10:00a.m on August 16, 2011 as the time and date for public hearing on the first consideration to said amendment.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign contract documents from Rognes Bros. Excavating, Inc. for culvert replacement Projects L-670580—73-94, L-773010—73-94, and L-782401—73-94.  (Copies on file in Engineer’s office).  Motion carried unanimously. 

Moved by Condon, seconded by Fletcher to adopt the following resolution:

RESOLUTION 2011-07-26(1)
Temporary Road Closure of Route D20 between U.S. Highway 169 
and Routes D26/D36 near Moorland and Designating a Detour Route

WHEREAS, Iowa Code Section 306.41 provides for the temporary closing of sections of roadway when necessary because of construction and maintenance, and

WHEREAS, the Webster County Engineer has been authorized by a previous resolution of the Webster County Board of Supervisors to execute the above requirements of Iowa Code Section 306.41 regarding temporary road closures, and

WHEREAS, Project LFM-D20—7X-94 involves rubblizating/resurfacing existing concrete pavement and the reconstruction of the median at the junction of U.S. Highway 169 and Route D20, and

WHEREAS, this work requires Route D20 be closed to through traffic between U.S. Highway 169 and Routes D26/D36 near Moorland for approximately one week.

NOW, THEREFORE, BE IT RESOLVED by the Webster County Board of Supervisors that Route D20 between U.S. Highway 169 and Routes D26/D36 near Moorland be closed and the following roads be designated as a detour route:

From the junction of Route D20 and U.S. Highway 169; thence South on U.S. Highway 169 to the junction of U.S. Highway 169 and U.S. Highway 20; thence West on U.S. Highway 20 to the junction of U.S. Highway 20 and Route D36; thence north on Route D36 to the junction of Route D36 and Routes D20/D26

BE IT FURTHER RESOLVED that the traffic control devices for the aforementioned road closure and detour route were established in the field at 7:00 A.M., Tuesday, July 26, 2011 and shall continue for the duration of said road construction as determined by the Webster County Engineer.

PASSED AND APPROVED this 26th day of July 2011

Webster County Board of Supervisors
s/Keith Dencklau___________________ 
 Keith Dencklau, Chairman 

ATTEST:
s/Carol Messerly______________________
Carol Messerly, Webster County Auditor

Motion carried unanimously.

Moved by Fletcher, seconded by Singer to adopt the following resolution:

RESOLUTION TO INITIATE VACATION OF ROAD

RESOLUTION to initiate vacation of all that part of alley in Block One (1) of the Original Town of Burnside, in the Northeast Quarter (NE¼) of Section 16, Township 87 North, Range 28 West of the Fifth Principle Meridian, Burnside Civil Township, Webster County, Iowa.

  
WHEREAS, the Webster County Engineer has received a written request from Catherine M. Beck to have the alley vacated between her property in said Block One (1), and  

WHEREAS, all other adjacent property owners have submitted their written support to vacate the alley between Beck’s property in said Block One (1), and  

WHEREAS, all property owners recently informed the Webster County Engineer that they do not object to vacating the entire alley between said Block One (1), and   

WHEREAS, vacating said parcel would return same to the county tax roll, thereby benefiting the general public and returning said parcel to productive use.

NOW THEREFORE BE IT RESOLVED, the Webster County Board of Supervisors hereby proposes the vacation of the following described parcel of road easement, to wit:

All that part of the alley in Block One (1) of the Original Town of Burnside, in the Northeast Quarter (NE ¼) of Section 16, Township 87 North, Range 28 West of the Fifth Principle Meridian, Webster County, Iowa, described parcel being 16 feet in width, and 300 feet in length, running in a northerly-southerly direction, and containing 0.11 acres, more or less.

BE IT FURTHER RESOLVED, that a public hearing by the Webster County Board of Supervisors on the proposed vacation of said parcel of road easement be set for 10:30 A.M. on Tuesday, August 23, 2011, in the Board Room of the Webster County Board of Supervisors, Webster County Courthouse, Fort Dodge, Iowa 50501, and the County Engineer send notice to adjacent property owners explaining proposed vacation and requesting their comments or claims.

s/Keith Dencklau_________________________ 
Keith Dencklau, Chairperson
Webster County Board of Supervisors  

ATTEST:
s/Carol Messerly___________________________                                            
Carol Messerly
Webster County Auditor

Date: July 26, 2011

Motion carried unanimously.

Don Royster voiced concern of a gas line creating a dike in Drainage District # 4.  Chairman Dencklau stated they have contacted the drainage attorney and are looking into this matter.  Mark Fiaferlick discussed his concerns regarding a culvert in the road ditch.  Engineer Randy Will reviewed the policy of record.  No action taken.

Moved by Singer, seconded by Peterson the meeting adjourn.  Motion carried unanimously.